In-Kind Donations

In-Kind Donations

Contents

Basic rules of in-kind donations
Creating in-kind donations
Adding soft credits to in-kind donations
Reporting on in-kind donations
System Emails & Letters
Related Guides

In-kind donations are the donation of a physical good to an organization. For tax purposes, the fair market value of the donation should not be counted as donation income, and must be tracked in a separate field.

Basic rules of in-kind donations

  • An in-kind donation's Amount is always $0.00. The value of the donation should be tracked using the Fair Market Value field.
  • An in-kind donation must be entered by a system user; it cannot be created from an online form.
  • An in-kind donation is a one-time donation, it cannot be recurring.
  • An in-kind donation cannot be split.
Note: While the In-Kind tender type is available for use when adding payments to all transaction types, donations are the only transaction type that will automatically set the donation amount to 0 and move the value to the "Fair Market Value" field. Other transaction types will have to have the "Fair Market Value" field manually populated,

Creating in-kind donations

Navigate to Fundraising > Add Donation. Check the toggle to change it from not in kind to In-Kind. When selected, the Amount field becomes no longer required. If you do enter an amount, it will be transferred to the Fair Market Value field on the next page.

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On the Payment Method screen, you will see that the tender type In-Kind is selected and disabled. If you need to select a different tender type, click the Back button and turn off the In-Kind Donation toggle.

On the payment page, the Amount field will be set at $0.00. You can enter a Fair Market Value for this donation. Click Submit Payment.

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On the account detail page for an account that has made an in-kind donation, you will see the record of a donation with an amount of $0.00, a status of SUCCEED, and a note that indicates the fair market value of the donation.

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Adding soft credits to in-kind donations

It is possible to add a soft credit to an in-kind donation.

In this case, the Soft Credit Amount will be applied or calculated based on the Fair Market Value of the donation, rather than the Amount.


Reporting on in-kind donations

The Fair Market Value an available search field and output column in the following reports:

  • Mailing Report
  • All Accounts Report
  • Email Audience Report
  • Donation Detail Report
  • Honor/Memory Donations Report
  • Transaction Report
  • Payment Report

Searching for Fair Market Value in a donation report along with Tender Type: Equal In-Kind.

in_kind_donation_criteria.png


System Emails & Letters

<<Fair Market Value>> is an available token for Donation Appreciation System Emails & Letters.

fair_market_value_token__1_.png

You can easily create a condition for donations with In-Kind as the tender type. Learn about conditional system emails & letters here.

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Related Guides

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